Lodge-ical™ User Security Module

Lodge-ical™’s security module is menu permission based. There are four security groups that users can be assigned to (but one user can only belong to one group): MANAGEMENT, OFFICE, STAFF, and REPORTONLY.

As a member of the MANAGEMENT security group, you will access to all menu selections in Lodge-ical™. Additionally, only MANAGEMENT members will be allowed to assign the permissions of each security group and add/remove individual users (and passwords) as needed.

MANAGEMENT members can control three levels of menus that users have access to (this will be described later). All the menus will still appear but any that lack permission for a user will be disabled (grayed out).

When a user opens up Lodge-ical™, he/she will be issued a sign-in form. Enter your user name and password here. Press the button labeled Sign In and Lodge-ical™ will open.

Sign-In form:

This form checks to make sure the user name exists, and the password is correct. It then retrieves what security group the user is a part of.

When Lodge-ical opens up, anyone who is part of the MANAGEMENT group, will see the Administration menu bar. This menu allows assigning user names and password, and also select what security group the user will be a part of. It is here that permissions are assigned to menus (the Menu Permission selection). A report can be printed listing this information, in addition to selecting what menus and menu picks will be enabled for the security group.

Maintain Users:

Members of the MANAGEMENT group can maintain users, their passwords, and their groups using this new form in addition to removing users. After entering the user name in the text box, if it is found, the corresponding password and group will appear. To add or update a user, enter in all three required fields and press the Assign button. To remove a user, enter in the user name and press the Remove button.

Menu Permissions

When you open up this form for the first time, all 3 groups (Office, Staff, and ReportOnly) will have no permissions. Each row in this form represents a Lodge-ical menu pick. Check the “Permission” box if you want that user to have permission to the particular menu.

The following is a field definition list:

1 – Group Name drop-down – select an item from the drop-down box to refresh the list of all the menus for the selected group name.
2 – Assign All button – grants permissions to all menu picks for the particular security group
3 – Clear All button – removes permissions to all menu picks for the particular security group
4 – Save button – NOTE You must press SAVE before selecting another Group name. Otherwise, the permissions that you grant/deny will NOT be saved.
5 – Tab Name – this is the name of the Menu bar
6 – Description – this is the name of the actual menu pick within the menu bar
Other Notes:
• MANAGEMENT is not listed in the group name box because it is assumed that this security group will always have access to all menus.
• Menus will not be removed if Permission is not checked but will instead be disabled. Therefore, they will be always be visible (but grayed out).
• Any changes made on this form will not take affect until the next time the user starts up Lodge-ical™.
• Changes are not saved unless you press the Save button.
• The User Security module is set up with suggested permissions and four user name/password combinations: MANAGEMENT/MANAGEMENT, OFFICE/OFFICE, REPORTONLY/REPORTONLY, and STAFF/STAFF.
• At least one user should be a member of the MANAGEMENT security group.

Display Passwords:

This will show you a report of all user names and passwords. Only you, as the administrator, can assign passwords to a user. So, if a user forgets his/her password, you can select this menu choice to see the password.